Set up your event
Ten minutes in Settings gives every other module its vocabulary: the tracks submissions route by, the rooms the agenda schedules into, the formats with their default durations.
Settings (bottom of the sidebar) is a hub of cards — each one links to the surface where that piece is managed:
| Section | What it covers |
|---|---|
| Event details | Name, dates, venue, timezone, and the public URL slug — edited from the event’s card on the Events page. The timezone drives every displayed time, from the agenda grid to public embeds. |
| Organization | Your company name, logo, and contact details. The logo replaces the wordmark in the sidebar and brands outgoing email; the contact address becomes the default reply-to. |
| Tracks | Thematic tracks, each with a color. Tracks do triple duty: submitters pick them on the CFP form, reviewers are routed by them, and the agenda color-codes by them. |
| Rooms | The venues sessions get scheduled into — name, capacity, and floor. Each becomes a column on the agenda grid. |
| Session formats | Talk, workshop, lightning… each with the default duration the agenda uses when a session is dropped onto the grid. |
| Team | Everyone with an organizer account — name, email, and role (owner, admin, or reviewer). Teammates are invited by email and sign in with a magic link; reviewers see only their review queue, not the admin. |
| Airtable sync | The connection badge shows at a glance whether the event is connected (and whether via the UI or env vars) — see Airtable sync. |
| Review rounds & reviewers | A shortcut into evaluation plans: rounds, scoring scale, blind review, and track assignments. |
A sensible setup order
- Event details first — the slug becomes part of every public URL (
/cfp/<slug>/…,/e/<slug>/…), so settle it before sharing links. - Tracks and formats before the form — the form builder’s track and format questions offer whatever exists here.
- Rooms before scheduling — the agenda needs columns to drop sessions into. Capacities are shown on the grid as a sanity check.